Terms and Conditions

General terms & conditions of participation to Cosmoprof Awards.

1.    Premises 

Cosmoprof/Cosmopack Awards, hereinafter the “Award”, is a competition organized by BolognaFiere Cosmoprof S.p.A., with registered office in Bologna, via Maserati 16, P.iva 04717230967, hereinafter “BFC”. The Award is finalized to reward the companies exhibiting at the event “Cosmoprof Worldwide Bologna”, which applied to the Award and distinguished their selves in the beauty sector for their products and/or raw materials, hereinafter the “Participants”.  
The Award is held starting from 4 (four) months before the related BFC event and lasts until the award ceremony, which takes place during Cosmoprof Worldwide Bologna, hereinafter the “Exhibition”. Participants can submit their application form for the Award and present their products on the following online platform made available by BFC: www.cosmoprofawards.com, hereinafter the “Platform”.  

BFC, in collaboration with Beautystreams INC, appoints the jurors in charge of examine and vote the Participants and their products, hereinafter the “Jurors”, choosing them among renowned journalists, entrepreneurs and experts of the beauty sector.
By filing the application to the Award Participants accept the present general terms and conditions of participation, hereinafter “T&C”.

2.    Modalities and requirements for application to the Award

2.1   In order to take part to the Award, Participants shall fill the on line application form on the Platform. Please submit one form for Cosmoprof Awards and/or one form for Cosmopack Awards. Products’ entries shall regard maximum 2 (two) products per category, for a maximum of 34 (thirty four) products in all; products shall constitute a new launch, meaning products launched in the period between April 2023 and March 2024.
2.2   Application forms can be submitted starting from November, 23rd, 2023 and shall be sent by 18:00 CET (Italian time) on February, 12th, 2024.
2.3    Application forms shall be submitted in English only under penalty of inadmissibility of the forms. In the event that BFC receives the application form in a language other than English, the Participant shall be permitted to resubmit its application and, in any case, the application fee will not be refunded.
2.4    In order to take part to the Award, Participants shall pay to BFC the application fee equal to Euro 350,00 (Euro 350,00 for Cosmoprof Awards and Euro 350,00 for Cosmopack Awards) while submitting the application form, following the instructions given by BFC. BFC reserves the right to ban a Participant from the Award in the event it ascertains the omission of the payment of the application fee or the omission of the payment of the exhibiting fee to attend the Exhibition. The conclusion of the contract for participation in the Award takes place through the acceptance of these T&C and the payment service of the participation fee for the Award is provided by Archimedia S.r.l., which processes the payment service as a supplier in the name and on behalf by BFC. BFC is not responsible nor liable for the provision of the payment service rendered by Archimedia S.r.l. and is not liable for breaches directly attributable to Archimedia S.r.l.
2.5    To ensure the highest possible score, application form shall be completed in full, including only information that is relevant to the interested Award’s category in order to enable Jurors to assess its merit. BFC reserves the right to reject applications, which, at its sole discretion and unquestionable judgment, are not in line with the competition format. In particular, applications for products that fall within the category of processing machines and/ or packaging machines and / or labeling machines for cosmetics and related products shall not be accepted by BFC.
2.6    BFC reserves the right, after consultation with the Participant, to modify the "Category" section of the completed application form if not appropriate.
2.7    An entry to an award category cannot be withdrawn from the judging process once the Participant has been short-listed and announced as finalist.
2.8   Finalists are required (as the case maybe) to provide additional product information and copies of supporting documents upon the request of BFC.

3.    Submission of samples

3.1    Participants whose products have been selected by Beautystreams INC and the Jurors as finalists  are required to send to BFC at their own care, expense and risk n. 7 (seven) samples of each product presented in the application form and any information requested within and not later than March, 18th, 2024 morning time, to the address indicated by BFC. BFC declines any and all liability in case of deterioration, damage or alteration of the samples during transport to the place of delivery indicated by BFC or during the unpacking and installation of the samples at the Exhibition. All Participants in the "fragrances: personal & home" category shall also send the samples in question (samples, not products otherwise they will be blocked at customs) at the time of application.
3.2    In case of failure to send the above-mentioned samples within the terms referred to in article 3.1 above, the application of the Participant and / or the entry of the single product cannot be taken into consideration by Jurors.
3.3    All submitted materials, including samples, will not be returned to Participants.

4.    Undertakings of Participants

4.1    Participants are required to describe in detail the products presented to the Award in the application form, taking care to provide accurate and truthful information. Product presentations are visible exclusively by BFC, da Beautystreams INC and the Jurors and are examined in a completely confidential manner.
4.2    BFC cannot be held liable in any way except for the contents developed by the BFC’s employees.
4.3 By accepting these T&C, the Participants undertake to:

i.    not use the Platform to carry out marketing actions, not even using the profile of other users;
ii.    not send and / or insert viruses or other harmful codes into the Platform, not access the Platform in any other way using automated tools without the authorization of BFC, not take actions that could prevent, overload or compromise the correct functioning of the Platform;
iii.    not use the Platform to degrade, intimidate, or harass other Participants and/or the Jurors;
iv.    not to send and / or upload into the Platform contents that have a pornographic nature and / or characteristics and / or significance of incitement to hatred and violence, of praising discrimination of any kind (racial, religious, sexual, etc.), nude images or graphics or containing gratuitous violence;
v.    not use the Platform for illegal, deceptive or discriminatory purposes;
vi.    not send and / or upload any content that is defamatory towards BFC, BFC staff, other Participants, the Jurors or other third parties on the Platform;
vii.    not to use copyright, registered trademarks or logos of BFC or similar symbols that could mislead the Jurors;
viii.    not use third party copyrights, trademarks, logos or similar symbols in a way that creates confusion as to the rightful owner or user;
ix.    not use the Platform to carry out actions that might infringe the rights of third parties or otherwise breach the applicable law;
x.    not collect Participants' content or information or personal data, by any means, nor try to obtain log in credentials nor access the account profiles of other Participants;
xi.    not send and / or upload personal and / or third party identity documents or personal or sensitive data on the Platform.

5.    Rights and faculties of BFC

5.1    BFC reserves the right, at its sole and unchallengeable discretion, to ban with immediate effect from the Award any Participant in case of:

a)    wrong filling of the application form for whatsoever reason (including in case of provision of false or inaccurate information); 
b)    ascertained or suspected infringement of third party rights including intellectual property rights and copyrights;
c)    disparaging behavior or corruption towards the Jurors and/or BFC’s personnel;
d)    any dispute and/or claim pertaining to the products and/or to the contents presented by Participants to the Award.

5.2    In the event that the infringement and / or illicit behavior of a Participant should result in actions or claims by third parties also involving BFC, the Participant in question shall indemnify and hold BFC harmless from any and all direct or indirect damages, loss or expense (including disbursements and legal fees) connected with or deriving from the aforementioned breaches or tort of the Participant and BFC shall withhold the participation fee paid by the Participant by way of penalty.

6.    Timing of the Award

After the submission of application forms, the finalists will be chosen within February, 29th, 2024. BFC shall announce the names of the finalists at BFC’s website (www.cosmoprof.it) and at the dedicated website (www.cosmoprofawards.com). Finalist will be notified by BFC by email. Finalists, up to 4 (four) guests per each finalist, are invited to the exclusive gala that will take place in the context of the Award Winners Ceremony. Participants who are not finalists, up to 2 (two) guests per finalist, are invited to the exclusive gala that will take place in the context of the Award Winners Ceremony.

7.    Awarding of the winners

7.1. The winners will be announced on March, 22nd, 2024 at EuropaAuditorium theatre, Bologna (Italy), during the Award Winners Ceremony. 
7.2. The winners will receive the Award’s trophy and will benefit from the promotional activities carried on by BFC to promote the Award, the winners and the Exhibition.

8.    Decisions of the Jurors

8.1    Jurors are entitled to consider each product’s entry apart from the category criteria and at their own discretion based on their relevant experience and expertise.
8.2    Jurors' decisions are final and binding and no objections nor demands will be accepted relating to any of their decisions.
8.3    BFC is not liable for any costs or liabilities incurred by Participants during the Award.
8.4    Any Participant who, in the opinion of the Jurors or BFC, is perceived to have harassed or bribed any Juror shall be immediately banned from the Award.

9.    Trademarks of  BFC

9.1    Participation to the Award and these T&C do not provide nor imply the assignment nor the license or sub-license of use to the Participants of the intellectual property rights and/or copyrights of BFC and, therefore, do not constitute an assignment nor a license to use any of the trademarks, logos, models or images of BFC and / or relating to the Exhibition.
9.2   By separate deed, BFC will grant only to finalist the royalty free non-exclusive use of the Award’s logo, in accordance with the instructions and guidelines that will be provided by BFC. In any case, BFC reserves the right to request the finalist to immediately stop using the Award’s logo and to return any material and / or document and / or artefact bearing the Award’s logo should BFC deem that an infringement as occurred to its intellectual property rights and/or copyrights or if it considers that a breach of the instructions and guidelines for the use of said logo has occurred.

10.    License for the use of the materials and of the information provided by Participants

10.1    By sending images and materials relating to the products presented to the Award, each Participant grants BFC, Beautystreams INC and the Jurors the worldwide non-exclusive and royalty free license to use the said images and materials and the intellectual property rights and copyrights connected to and / or deriving from the said images and materials for the time necessary to carry out the Award, including the rights of vision, use, public display, broadcasting and republication on any media.
10.2    BFC and the Jurors shall use the images, materials and samples of the products sent by the Participants for the sole purpose and for the time strictly necessary to allow the Award to be performed.
10.3    The Participants are aware and accept that their application to the Award could be publicly revealed by BFC, therefore it is up to the Participants to obtain all intellectual property rights and take all appropriate measures to protect the rights of the Participants themselves. Neither BFC nor Beautystreams INC nor the Jurors can be held liable in any way for the publication, disclosure or infringement of intellectual property rights or copyrights or confidential information of the Participants. Neither BFC nor Beautystreams INC nor the Jurors are liable for any costs or expenses, including those relating to the protection of intellectual property rights and copyrights, which the Participants may incur as a consequence of participating to the Award.
10.4    The Participants declare and warrant that the submitted products for the Award comply with applicable law and the regulations in force such as, by way of example, the provisions on environment and safety of consumer products.
10.5    In the event of a dispute of any nature relating to the submitted products of a Participant to the Award, BFC reserves the right to disqualify from the Award the interested Participant or the single interested products. All decisions made by BFC are final, binding and unquestionable.
10.6    Participants grant and warrant: (a) that all information provided for the participation to the Award are true and that the submitted products and materials provided for the participation to the Award do not infringe in any way the rights of third parties, including intellectual property rights and copyrights; (b) to be in possession all the necessary rights and licenses required for the participation to the Award and for the fulfillment of the obligations contained in these T&C; (c) to be the owner or licensee of the copyright on the photographs and / or images provided for the participation to the Award; (d) that the license of use granted to BFC and the Jurors in relation to the images and materials relating to the products submitted to the Award does not infringe the rights of third parties. The Participants undertake to hold BFC, Beautystreams INC and the Jurors integrally harmless and indemnified against any loss, liability, litigation, direct or indirect damage, cost or expense arising to BFC, Beautystreams INC and / or the Jurors as a result of the breach of the guarantees referred to in letters a) to d) which precede.
10.7    If at the sole discretion of BFC the prohibitions and warranties contained in these T&C are deemed to be infringed, BFC reserves the right to disqualify from the Award the Participant or the single product concerned, to not publish the contents transmitted by the Participants or to remove all published content, as well as to disable, temporarily or permanently, the access to the Platform by the author of the said infringements.

11.    Provision of services connected to the Platform

11.1     Participants acknowledge and accept that the Platform or certain options relating thereto may be discontinued temporarily or permanently. BFC may also suspend at its own discretion the service, without being in any way obligated to notify or indemnify Participants. 
11.2     The Platform is an ever-evolving project and, therefore, Participants acknowledge and accept that the Platform is subject to modification, without BFC being in any way obligated to notify or indemnify Participants.  

12.    Deletion from the Platform of uploaded contents 

12.1     Each Participant is entitled to request BFC to delete from the Platform all or part of the uploaded contents; in this event, BFC and Jurors could be not able to vote, in whole or in part, the Participant and its products. In any case Participant shall not have the right to the refund of the application fee paid to attend the Award. 

13.    Platform’s moderation 

Contents received from Participants will be submitted to a pre-emptive check by BFC and, if compliant with the present T&C, they will be published. BFC reserves the right, at its own discretion, to not to publish and/or delete contents not compliant with the present T&C.

14.    Duration

These T&C are valid, effective and binding upon the Participants from their acceptance until the end of the Award ceremony, with the sole exception of the rights and obligations provided for by article10, whose effectiveness has a duration connected to the development and promotion of the Award.

15.    Applicable law and jurisdiction

The present T&C and conditions and the relationship between Participants and BFC shall be regulated exclusively by Italian law. Any dispute and or claim that may arise between Participants and BFC in connection to the performance and/or the interpretation of the present T&C shall be subject to the exclusively jurisdiction of the Court of Bologna (Italy). 

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